Agenda for Selectmen's Meeting April 10, 2013

SELECTMEN’S MEETING AGENDA
April 10, 2013
1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting
2. Selectmen Approve Minutes of March 27, 2013
3. Selectmen Approve and Sign on Payroll Warrant W39P in the amount of
$__________ and Vendor Warrant W40B in the amount of $___________
4. Request for Selectmen’s Approval and Chairman’s Signature on FY10 CDBG
Close Out Document
5. Request for Selectmen’s Approval and Signatures on 4 One Day Liquor Licenses
for the Fitchburg Rod and Gun Club
6. Request for Selectmen’s Acknowledgement of Ambulance Write-offs for the
Period December, 2011 through February, 2013 in the amount of $17,105.13
(Town Accountant)
7. 7:30 p.m. – Joint Meeting with the Finance Committee
a) Discussion Re: FY12 Audit Results
b) Discussion Re: FY14 Budget Items and Warrant Articles
8. Any Other Business Not Reasonably Anticipated by the Chairman
9. Assistant to the Board of Selectmen’s Report
10. Public Comments (if any)
11. Adjourn

2012 Town Reports are Available Online

2012 Town Reports are available online. Print copies will be available 2 weeks prior to the May 4th Town Meeting.

Agenda for the Selectmen's Meeting, March 27, 2013

SELECTMEN’S MEETING AGENDA
March 27, 2013
1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting
2. Selectmen Approve Minutes of March 13, 2013
3. Selectmen Approve and Sign on Payroll Warrant W37P in the amount of
$_________ and Vendor Warrant W38B in the amount of $___________
4. Request for Selectmen’s Approval to Deficit Spend for Winter Operations
5. Request for Selectmen’s Appointment of Peter Capone as Ashby’s Representative
on the Montachusett Regional Technical Vocational School Committee for a 3
Year Term
6. Selectmen Discuss Special Election to fill remaining Term of Board of Selectmen
Vacancy effective April 29, 2013
7. Request for Selectmen’s Signatures on Annual Town Election Warrant (4)
8. Request for Selectmen’s Signatures on Special State PrimaryWarrant (4)
9. 7:30 p.m. – Selectmen Hold Cable License Hearing
10. Selectmen Vote on Special and Annual Town Meeting Warrant Articles
11. Request for Selectmen’s Appointment of Mirick O’Connell as Special Labor
Counsel
12. Any Other Business Not Reasonably Anticipated by the Chairman
13. Assistant to the Board of Selectmen’s Report
14. Public Comments (if any)
15. Adjourn

Open House this Weekend at Dave's Sugar House

Maple Syrup Time. Open House at Dave's Sugar House, 1033 Jones Hill Rd. Sunday, March 24th from 10:00 - 3:00. Watch sap turned to syrup, candy & sugar. Presented in cooperation with the Conservation Commission.

Cable Television Survey & Hearing

Take the Cable Television Survey. The results of the survey will be used in the hearing on March 27th.

Board of Selectmen
Notice of Cable Television Public Hearing

Please take notice that the Board of Selectmen of the Town of Ashby, Massachusetts, as Issuing Authority for a cable television license under M.G.L. c. 166A, will hold a public hearing on March 27, 2013 at 7:30 p.m.  The public hearing will be held in the Board of Selectmen’s Meeting Room, Ashby Town Hall, 895 Main Street, Ashby.  The purpose of the public hearing will be to determine whether to issue a cable television license to Comcast.  All applications, reports, statements and license drafts to be considered at the hearing that constitute public records under state law are available for public inspection in the Town Clerk’s Office during regular business hours and for reproduction at a reasonable fee.  Members of the public are invited to attend and be heard on the topic:  (a) whether the current cable operator is in full compliance with its currently-existing cable license; and (b) what are the Town’s future community cable-related needs.

ASHBY BOARD OF SELECTMEN
Peter McMurray, Chairman

Fire/EMS Fundraiser for Victims of Auto Accident

Fundraiser is to assist the Ashby Firefighter/EMS Families of the victims of the tragic February 17th auto accident.
LIVE MUSIC by Night Moves!! CASH BAR!! SILENT AUCTION, RAFFLES, DOOR PRIZES!

Friday, March 22, 2013, 7:00pm until 12:00am at the Eastwood Club, Fitchburg

Please come have fun supporting a great cause! Ticket price = $10.00 per person

Tickets available for purchase at: Ashby Fire Station, 31 Store, or by contacting Jimmy Joseph at 978-833-2367 *Checks made payable to: Ashby Fire/EMS Association, Inc.

Agenda for Selectmen's Meeting, March 13, 2013

SELECTMEN’S MEETING AGENDA
March 13, 2013
1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting
2. Selectmen Approve Minutes of February 27, 2013
3. Selectmen Approve and Sign on Payroll Warrant W35P in the amount of
$__________ and Vendor Warrant W36B in the amount of $__________
4. Request for Selectmen’s Approval and Signatures on Request for Reserve Fund
Transfer #13-06 in the amount of $3,500 to Veterans’ Benefit Expense
5. Request for Selectmen’s Appointment of Peter Niall as Building Inspector for a
one-year term from April 1, 2013 to March 31, 2014
6. Request for Selectmen’s Appointment of Richard Hanks as Building Inspector
Alternate for a one-year term from April 1, 2013 to March 31, 2014
7. Request for Selectmen’s Appointment of Paul Lessard as Electrical Inspector for a
one-year term from April 1, 2013 to March 31, 2014
8. Request for Selectmen’s Appointment of Steve Dubois as Assistant Electrical
Inspector for a one-year term from April 1, 2013 to March 31, 2014
9. Request for Selectmen’s Approval of Building Inspector’s Appointments of
Richard Kapenas as Plumbing and Gas Inspector for a one-year term from April 1,
2013 to March 31, 2014 and GaryWilliams as Plumbing and Gas Inspector
Alternate for a one-year term from April 1, 2013 to March 31, 2014
10. Request for Selectmen’s Appointment of Carlton Mountain to the Board of
Registrars for a three year term ending March 1, 2016
11. Request for Selectmen’s Appointment of Krishnabai as Alternate to the Board of
Registrars for a one-year term ending March 1, 2014
12. Request for Selectmen’s Approval and Signature on FY10 CDBG Close Out
Document
13. Request for Selectmen’s Approval and Signatures on Ambulance Receivable Writeoff
for $100.00
14. Selectmen Open Warrants for May 4, 2013 Special Town Meeting and Annual
Town Meeting
15. Any Other Business Not Reasonably Anticipated by the Chairman
16. Assistant to the Board of Selectmen’s Report
17. Public Comments (if any)
18. Adjourn

Agenda for Selectmen's Meeting Feb. 27, 2013

SELECTMEN’S MEETING AGENDA
February 27, 2013
1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting
2. Selectmen Approve Minutes of January 30 and February 13, 2013
3. Selectmen Approve and Sign on Payroll Warrant W33P in the amount of
$__________ and Vendor Warrant W34B in the amount of $___________
4. Devens Regional Household Hazardous Waste Discussion (Tessa David and Jack
Pankosky)
5. Request for Selectmen’s Approval and Signature on FY10 CDBG Close Out
Documents
6. Request for Selectmen’s Approval and Signatures on Police Chief Contract
7. Request for Selectmen’s Acceptance of the Resignation of Lillian Whitney from
the 250th Start-up Celebration Committee, Effective Immediately
8. Any Other Business Not Reasonably Anticipated by the Chairman
9. Assistant to the Board of Selectmen’s Report
10. Public Comments (if any)
11. Adjourn

Transfer Station Closed this Saturday

The Recycle Center Transfer Station will be closed on Saturday the 9th due to the storm.  It will be open on Saturday, February 16th, 9:00 - 1:00 instead.

Girl Scout Cookie Sale

Girls Scout Cookie Sale

Saturday February 2nd 

10:00am-1:00pm 

Ashby Elementary School Parking Lot 

Please consider supporting Ashby Daisy Troop #30163 at their drive-thru cookie booth.
If you cannot make it, please contact AshbyTroop30163@live.com and they will make arrangements to deliver cookies to you in Ashby.

2013 Tax Rate Set

The 2013 tax rate has been set at $17.47 per $1,000 valuation.  The Assessors Valuation & Tax Summary gives an summary of revenue and spending.

Nomination Papers for Town Elected Positions

NOMINATION PAPERS ARE NOW AVAILABLE
IN THE TOWN CLERK’S OFFICE FOR THE
ANNUAL TOWN ELECTION TO BE HELD ON APRIL 22, 2013

POSITIONS AVAILABLE:

MODERATOR 

SELECTMAN, 3 YEARS 

TOWN CLERK 

TREASURER 

ASSESSOR, 3 YEARS 

NORTH MIDDLESEX SCHOOL DISTRICT COMMITTEE

CONSTABLE 

BOARD OF HEALTH, 3 YEARS 

PLANNING BOARD, 5 YEARS  

CEMETERY COMMISSIONER, 3 YEARS

PARK COMMISSIONER, 3 YEARS 

PARK COMMISSIONER, 2 YEARS 

PARK COMMISSIONER, 1 YEAR  

3- LIBRARY TRUSTEES, 3 YEARS

Last day to obtain nomination papers is

Friday, March 1, 2013

Agenda for Selectmen's Meeting, January 30th

SELECTMEN’S MEETING AGENDA
January 30, 2013
1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2. Selectmen Approve Minutes of January 16, 2013

3. Selectmen Approve and Sign on Payroll Warrant W29P in the amount of
$________________ and Vendor Warrant W30B in the amount of $________

4. Request for Selectmen’s Approval and Signatures on Request for Reserve Fund
Transfer #13-05 to Zoning Board Expense Account for $306.08

5. 7:15 p.m. – North Middlesex Regional High School Building Committee Briefing
(Peter Collins, OPM; Robert Templeton, Building Committee Chair and
Superintendent Joan. Landers)

6. Request for Selectmen’s Acceptance of Resignation of David Boutwell from the
Historic District Commission, Effective Immediately

7. Request for Selectmen’s Approval and Signatures on Ambulance Receivable
Write-offs

8. Request for Selectmen’s Approval and Signatures on Amended Police Union
Contract

9. Request for Selectmen’s Approval and Signatures on 2 One Day Liquor Licenses
for the Fitchburg Rod and Gun Club

10. Request for Selectmen’s Signatures on Letter of Thanks to J&R Glass

11. Cable Advisory Board Hearing Date Discussion

12. Assistant to the Board of Selectmen’s Report

13. Public Comments (if any)

14. Any Other Business Not Reasonably Anticipated by the Chairman

15. Adjourn

Ashby Girl Scout Cookie Sale

Please come to our "Daisy Drive Thru" Fund Raiser and support your local Daisies!!
If you cannot make it, please contact us at AshbyTroop30163@live.com and we will make arrangements to deliver cookies to you in Ashby.

We are raising money to complete a community service project in Ashby. The girls also wish to take a field trip and earn their membership renewals and uniforms for next year.

There will also be a donation box called "Project Care and Share" available for donating to our local food banks and our local military recipients. Just in case you want to support us but wish not to bring home cookies!

Thank you for your continued support,
Troop leaders Rebecca Thatcher & Jessica Sheridan

Agenda for Selectmen's Meeting, Jan. 16. 2012

SELECTMEN’S MEETING AGENDA
January 16, 2013
1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting
2. Selectmen Approve Minutes of January 3, 2013
3. Selectmen Approve and Sign on Payroll Warrant W27P in the amount of
$______________, Vendor Warrant W28B in the amount of $_____________
4. Request for Selectmen’s Approval and Signatures on Request for Reserve Fund
Transfer #13-04 to Library Building Maintenance Expense Account for $560.94
5. Assistant to the Board of Selectmen’s Report

Agenda for Selectmen's Meeting, Jan 3, 2013

SELECTMEN’S MEETING AGENDA
January 3, 2013

1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2. Selectmen Approve Minutes of December 19, 2012

3. Selectmen Approve and Sign on Payroll Warrant W25P in the amount of
$54,960.22, Vendor Warrant W26B in the amount of $___________ and Vendor
Warrant W26B-1 in the amount of $1,219.00

4. Selectmen Briefing on Solar Net Metering (Alan Pease)

5. Selectmen Vote to Approve Change in Highway Hours of Operation of Teamsters
Local Union 170 Contract

6. Request for Selectmen’s Approval and Signatures on Regional Mutual Aid
Agreement (Bill Seymour, Jr., Fire Chief)

7. Any Other Business Not Reasonably Anticipated by the Chairman

8. Assistant to the Board of Selectmen’s Report

9. Public Comments (if any)

10. Adjourn

Agenda for Dec. 19th Selectmen's Meeting

SELECTMEN’S MEETING AGENDA
December 19, 2012
1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting
2. Selectmen Approve Minutes of December 5, 6 and 11, 2012
3. Selectmen Approve and Sign on Payroll Warrant W23P in the amount of
$___________ and Vendor Warrant W24B in the amount of $__________
4. Request for Selectmen’s Signatures on 2013 Liquor Licenses for:
 31 Store – Retail Package Goods, All Kinds of Alcoholic Beverages
 American Legion – Club License, All Kinds of Alcoholic Beverages
 Ashby Market – Retail Package Goods, Wines and Malt Beverages
5. Request for Selectmen’s Approval and Signatures on Common Victualler’s License
Renewals for 2013 for:
 31 Store
 4-H Camp Middlesex
 American Legion
 Ashby Market
 Mr. Mike’s
6. Request for Selectmen’s Approval and Signatures on General (Video Games) License
for The American Legion for 2013
7. Request for Selectmen’s Approval and Signatures on 2013 Class II and Class III Motor
Vehicle License Renewals and accompanying Conditions for P&S Trucks & Parts, Inc.
8. Request for Selectmen’s Approval and Signatures on 2013 Motor Vehicle License
Renewals (including Class II Conditions) for:
 B&Z Enterprises Class II
 G&M Automotive Class II
 Tip Top Motors Class II
 Tracy’s Auto Body and Sales Class II
9. Request for Selectmen’s Approval and Signatures on Police Union Contract
10. Selectmen Discuss Employment Agreement Renewal Letter from Police Chief
11. Assistant to the Board of Selectmen’s Report
12. Public Comments (if any)
13. 7:45 p.m. - Selectmen Enter into Executive Session to Conduct Collective Bargaining
Sessions with the Highway Union and to Conduct Strategy with Respect to Collective
Bargaining with the Dispatch Union and will Reconvene in Open Session
14. Any Other Business Not Reasonably Anticipated by the Chairman
15. Adjourn

Agenda for Selectmen's Meeting, Dec. 5, 2012

SELECTMEN’S MEETING AGENDA
December 5, 2012
1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting
2. Selectmen Approve Minutes of November 15 and November 20, 2012
3. Selectmen Approve and Sign on Payroll Warrant W21P in the amount of
$___________ and Vendor Warrant W22B in the amount of $__________
4. Selectmen Briefing on Net Metering (Alan Pease)
5. 7:30 p.m. - Selectmen Continuance of License Application Hearing
pursuant to MGL Chapter 148 Section 13 for Flammable and Combustible
Liquids for Property Located at 603 Fitchburg State Road
6. Request for Selectmen’s Approval and Signatures on License for M.B.
Realty Corporation c/o JC Madigan Inc.
7. Selectmen Discuss Liquor License Fees for Calendar Year 2013
8. Request for Selectmen’s Approval and Signatures on ABCC Liquor
License Renewal Forms
9. Request for Selectmen’s Approval and Signatures on State Contractor
Authorized Signatory Form for Bulletproof Vest Reimbursement
10. Any Other Business Not Reasonably Anticipated by the Chairman
11. Assistant to the Board of Selectmen’s Report
12. Public Comments (if any)
13. Adjourn

Tree Lighting Ceremony on The Common

Tree Lighting Ceremony will be this Sunday, December 2^nd at 4:00 p.m. on the Town Common.

Selectmen's Agenda, Nov. 20, 2012

SELECTMEN’S MEETING AGENDA
November 20, 2012
1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting
2. Selectmen Approve Minutes of November 15, 2012
3. Selectmen Approve and Sign on Payroll Warrant W19P in the amount of
$___________ and Vendor Warrant W20B in the amount of $__________
4. Request for Selectmen’s Approval and Signatures on Police Union Contract
5. Request for Selectmen to Form a 250th Celebration Committee (Lillian
Whitney)
6. Cable Advisory Board Update and Request for Hearing Date
7. Any Other Business Not Reasonably Anticipated by the Chairman
8. Assistant to the Board of Selectmen’s Report
9. Public Comments (if any)
10. Adjourn

Girl Scouts, Scouting for Food, Saturday, Nov. 17th

Ashby Girl Scouts, Scouting for Food

The Ashby Girl Scouts annual SCOUTING FOR FOOD is Saturday November 17th. This food drive to help local families in need relies on community participation.  Please leave any dry goods or canned donations in white plastic grocery bags near your mail box or the end of your driveway by 9:00am on Saturday 11/17.  Your local Girl Scouts will pick up the donations that morning.  If you prefer, dropped off donations are welcome from 9:00-12:00 at the Maja Hall/Square & Compass Club on Erickson Road.  Please consider supporting this wonderful Ashby tradition! Any donation is greatly appreciated!

Agenda for Nov. 7th Selectmen's Meeting

SELECTMEN’S MEETING AGENDA
November 7, 2012
1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting
2. Selectmen Approve Minutes of September 26 and October 24, 2012
3. Selectmen Approve and Sign on Payroll Warrant W17P in the amount of $___________
and Vendor Warrant W18B in the amount of $__________
4. 7:15 p.m. – License Application Hearing pursuant to MGL Chapter 148 Section 13 for
Flammable and Combustible Liquids for Property Located at 603 Fitchburg State Road
5. Request for Selectmen’s Approval and Signatures on License for M.B. Realty Corporation
c/o JC Madigan Inc.
6. 7:30 p.m. - Selectmen Hold Tax Classification Hearing (Harald Scheid)
7. Selectmen Update on Town Common Well (Mike Bussell)
8. Request for Selectmen to designate Alan Pease as Board of Selectmen Representative for
the Department of Public Utilities Hearing concerning Ashby’s Municipal Aggregation
Plan and to read the Prepared Statement at the Hearing
9. Request for Selectmen to Allow Unitil to Intervene in the DPU Hearing
10. Request for Selectmen’s Approval and Signatures on Request for Reserve Fund Transfer
#13-03 in the amount of $15,000 to Veterans’ Benefit Expense (Joe Mazzola)
11. Selectmen Discuss Dispatcher’s Unanimous Decision to be represented by the Teamsters
Union Local 170
12. Request for Selectmen’s Approval and Signatures on Notice of Voluntary Recognition of
Teamsters Union Local 170 as the Bargaining Agent for the Police and Fire Signal Operators
13. Request for Selectmen to designate Chairman McMurray as Selectmen Representative for
Voting a New Municipal Representative for NMRSD Collective Bargaining Activities
14. Request for Selectmen’s Approval and Signatures on Subordination of Mortgage for
CDBG Housing Rehab Grant Recipient (MRPC)
15. Selectmen Discuss Updated Funding BAN Models for School Projects
16. Any Other Business Not Reasonably Anticipated by the Chairman
17. Assistant to the Board of Selectmen’s Report
18. Public Comments (if any)
19. Adjourn

Election, Tuesday, November 6th

Presidential Election Tuesday, Nov. 6, 2012, 7:00 am to 8:00 pm at Ashby Elementary School

Members Needed on Finance Committee

The Ashby Finance Committee is looking for members. The Fin Com is responsible for overseeing the town's budget and finances. No special certification or training is required. Meetings are held the second and forth Tuesdays except during summer months when we usually  meet once a month. During budget season ( February through April) more meetings may be required.

If interested contact Nancy Chew, Town Meeting Moderator at ncchew@hotmail.com or call5677      .

Trick or Treat Postponed

Trick or Treat in Ashby has been postponed to Saturday, Nov. 3rd from 6:00 - 8:00 pm

Agenda for Selectmen's Meeting October 24, 2012

SELECTMEN’S MEETING AGENDA
October 24, 2012
1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting
2. Selectmen Approve Minutes of October 4 and October 10, 2012
3. Selectmen Approve and Sign on Payroll Warrant W15P in the amount of
$___________ and Vendor Warrant W16B in the amount of $__________
4. Introduction of North Middlesex Regional School District’s New
Superintendent Joan Landers
5. Selectmen Discuss Proposed Payment Options from UniBank regarding
School Projects
6. Tree Warden Report on Unitil Town-wide Tree Trimming Request
7. Request for Selectmen’s Approval and Signatures on Request for Reserve
Fund Transfer #13-02 to the Emergency Management Expense Account in
the amount of $6,657.28
8. Request for Selectmen’s Signatures on Letter of Condolence to Linda
Mikkola
9. Request for Selectmen’s Appointment of Alan Pease as Zoning Board of
Appeals Member
10. Request for Selectmen’s Appointment of Justin Baer as Zoning Board of
Appeals Alternate Member
11. Any Other Business Not Reasonably Anticipated by the Chairman
12. Assistant to the Board of Selectmen’s Report
13. Public Comments (if any)
14. Adjourn

Candy for Main Street Donations

Candy for Main Street 

The Ashby Elementary PTC is collecting donations of bagged candy to distribute to Main Street residents to help ease their cost for trick-or-treating. Donation boxes will be in the lobby of the school and at the Ashby Public Library through Friday, October 26.

Mason Road Paving to Begin Oct. 15th

Mason Road Paving

On Oct 15th the road reclamation will begin on Mason Rd from Heywood Rd to the N.H. line. During this process emergency & essential  vehicles (buses, postal, and road residents) will have access using caution. This process is estimated to take 4 days.

At the conclusion of the reclamation, paving is scheduled to start on or about the 19th.. Once the paving is started the road will be closed & reopened to traffic by sections. Due to the fact that the pavers haul trucks can’t go into N.H. the paving will start at the N.H. line and progress towards town. As a result loaded trucks will be backing in while empties are coming out. Unfortunately some residents may be inconvenienced but please, try and work with us and we’ll get the project finished as soon as possible. I apologize in advance for any difficulties to residents that this project may create. Sincerely; Bill Davis – Supt.  

Flu Vaccinations

Ashby Flu Vaccinations, October 23, 2012 from 11:00- 2:00 pm in the Library. Other Locations in the Nashoba Boards of Health Area

Ashby Pumpkin Festival, this Saturday

Ashby Pumpkin Festival:

Saturday, October 6th, 10AM - 4PM

The Friends of the Ashby Library invite you to join us at Ashby's 22nd annual Pumpkin Festival and Craft Fair. Come spend the day on the town common and enjoy the fall foliage while you engage in some family fun and find some unique gifts. There will be live entertainment throughout the day, food and craft vendors, games and activities for children, a pumpkin decorating contest, a tractor parade, and more. The Friends of the Ashby Library are a non-profit group of volunteers who support and fund the Library's educational needs. All of the proceeds from the festival support the educational programs at the Ashby Public Library.
http://www.ashbypumpkinfest.com/