Agenda for Selectmen's Meeting November 27, 2019

SELECTMEN’S MEETING AGENDA
November 27, 2019

1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting


2. Selectmen Enter into Executive Session to conduct Collective Bargaining (Grievance – Police Department) and will Reconvene in Open Session


3. Selectmen Approve Previous Meeting(s) Minutes


4. Selectmen Approve and Sign on Payroll and Vendor Warrants


5. Request for Selectmen’s Conditional Appointment of Dylan Denis as Full-time Police Officer and Signature on Temporary Waiver allowing his Full-time Employment pending entrance into the Police Academy


6. Request for Selectmen’s Approval and Signatures on 2020 Common Victualler’s License Renewal for 873 Café & 873 Roadhouse


7. Request for Selectmen’s Approval and Signatures on 2020 Motor Vehicle License Class II Conditions Letter


8. Request for Selectmen’s Approval and Signatures on 2020 Class II Motor Vehicle License Renewal (including Class II Conditions) for Tracy’s Auto Body and Sales


9. Request for Selectmen’s Signature on Acknowledgment of Public Announcement regarding the Department of Conservation and Recreation acquiring 3 acres +/- of Land in Ashby


10. Request for Selectmen’s Approval for an Amendment to the Host Community Agreement with United Cultivation to allow the Addition of Two Equity Partners (2½% each)


11.  Any Other Business Not Reasonably Anticipated by the Chairman


12. Assistant Town Administrator’s Report 


13. Public Comments (if any)


14. Adjourn

Agenda for Selectmen's Meeting November 13, 2019

SELECTMEN’S MEETING AGENDA

November 13, 2019

1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting


2. Selectmen Approve Previous Meeting(s) Minutes


3. Selectmen Approve and Sign on Payroll and Vendor Warrants


4. 7:15 p.m. – Tax Classification Hearing


5. Request for Selectmen’s Appointment of David Nadeau as Zoning Board of Appeals Associate Member (requested by ZBA Chair Alan Pease)


6. Any Other Business Not Reasonably Anticipated by the Chairman


7. Assistant Town Administrator’s Report 


8. Public Comments (if any)


9. Adjourn

Agenda for Selectmen's Meeting October 30, 2019

SELECTMEN’S MEETING AGENDA

October 30, 2019

1.     7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.     Selectmen Approve Previous Meeting(s) Minutes

3.     Selectmen Approve and Sign on Payroll and Vendor Warrants

4.     Selectmen Discuss Community Host Agreement with Minuteman Farm, LLC

5.     Request for Selectmen’s Permission concerning the Soldier’s Monument on the Town Common (Bill Arnold and Alan Pease)

6.     Town Hall Sign Placement Discussion

7.     Regional Dispatch Discussion

8.     Any Other Business Not Reasonably Anticipated by the Chairman

9.     Assistant Town Administrator’s Report

10.  Public Comments (if any)

11.  Adjourn

Agenda for Selectmen's Meeting October 16, 2019

SELECTMEN’S MEETING AGENDA 

October 16, 2019

1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting


2. Selectmen Approve Previous Meeting(s) Minutes


3. Selectmen Approve and Sign on Payroll and Vendor Warrants


4. Any Other Business Not Reasonably Anticipated by the Chairman


5. Assistant Town Administrator’s Report
6. Public Comments (if any)


7. Adjourn

Agenda for Selectmen's Meeting October 2, 2019

SELECTMEN’S MEETING AGENDA 

October 2, 2019

1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting


2. Selectmen Approve Previous Meeting(s) Minutes


3. Selectmen Approve and Sign on Payroll and Vendor Warrants


4. Request for Selectmen’s Approval and Signatures on 3 FY09 CDBG Grant Recipient Subordinations of Mortgage Lien Agreements (Tax Collector)


5. Request for Selectmen’s Appointment of Angela Jack as Assessors’ Clerical Support, Employee-at-Will, effective 9/20/19, with a Probationary Period of 1 year


6. Request for Selectmen’s Approval and Chairman’s Signature on Comstar Non-Contractual Write-offs as approved by the Fire Chief


7. Selectmen Discuss Community Host Agreement with Minuteman Farm, LLC


8. Massachusetts Capital Funding Process Discussion


9. Any Other Business Not Reasonably Anticipated by the Chairman


10. Assistant Town Administrator’s Report


11. Public Comments (if any)


12. Adjourn

Agenda for Selectmen's Meeting September 4, 2019

SELECTMEN’S MEETING AGENDA

September 4, 2019

1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting


2. Selectmen Approve Previous Meeting(s) Minutes


3. Selectmen Approve and Sign on Payroll and Vendor Warrants


4. Request for Selectmen’s Approval and Signatures on FY09 CDBG Grant Recipient Discharge of Mortgage Agreement (Tax Collector)


5. Request for Selectmen’s Approval and Signatures on FY05 CDBG Grant Recipient Discharge of Mortgage Agreement (Tax Collector)


6. Request for Selectmen’s Appointment of Raymond Godin as Cemetery Maintenance Laborer, Employee-at-Will, effective 8/14/19 with a probationary Period of One Year


7. Request for Selectmen’s Approval and Chairman’s Signature of Comstar Non-Contractual Write-offs as approved by the Fire Chief


8. Selectmen Discuss Community Host Agreement with Minuteman Farm, LLC


9. Any Other Business Not Reasonably Anticipated by the Chairman


10. Assistant Town Administrator’s Report 


11. Public Comments (if any)


12. Adjourn

Agenda for Selectmen's Meeting August 7, 2019

SELECTMEN’S MEETING AGENDA

August 7, 2019

1.      7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Approve Previous Meeting(s) Minutes

3.      Selectmen Approve and Sign on Payroll and Vendor Warrants

4.      Request for Selectmen’s Appointment of Angela Jack as Collector Clerical Support, Employee-at-Will, with a probationary period of 1 year

5.      Request for Selectmen’s Appointment of Designer Selection Committee for the Town Hall

6.      Request for Selectmen’s Acceptance of the Resignation of Jason Patnaude as Cemetery Maintenance Laborer, effective July 29, 2019

7.      Discussion re: status of regional dispatch

8.      Selectmen Discuss Town Hall Sign Placement

9.      Any Other Business Not Reasonably Anticipated by the Chairman

10.  Assistant Town Administrator’s Report

11.  Public Comments (if any)

12.  Adjourn

Agenda for Selectmen's Meeting July 24, 2019

SELECTMEN’S MEETING AGENDA

July 24, 2019

1.      7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Approve Previous Meeting(s) Minutes

3.      Selectmen Approve and Sign on Payroll and Vendor Warrants

4.      Request for Selectmen’s Appointment of Zachary Gosselin as Highway Truck Driver/Laborer effective 8/1/19 with a Probationary Period of One Year

5.      Request for Selectmen’s Appointment of Rick Raymond as Solid Waste Facility Attendant effective immediately, Employee-at-Will

6.      Request for Selectmen’s Approval and Signatures on One Day Liquor Licenses for the Fitchburg Rod and Gun Club (3)

7.      Selectmen Discuss Community Host Agreement with Minuteman Farm, LLC

8.      Request for Selectmen’s Approval and Chairman’s Signature on MOU regarding Preservation of Tribal Historic Ceremonial Stone Landscapes

9.      Selectmen Discuss Town Hall Sign Placement

10.  Any Other Business Not Reasonably Anticipated by the Chairman

11.  Assistant Town Administrator’s Report

12.  Public Comments (if any)

13.  Adjourn

Agenda for Selectmen's Meeting July 10, 2019

SELECTMEN’S MEETING AGENDA

July 10, 2019

1.      7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Approve and Sign on Payroll and Vendor Warrants

3.      Selectmen approve and sign on End-of-Year balance transfers

4.      Discussion and/or action regarding the Crocker Farm proposal/LAND grant application/Conservation Restriction

5.      Any Other Business Not Reasonably Anticipated by the Chairman

6.      Public Comments (if any)

7.      Adjourn

Job Opening for Solid Waste Attendant

Solid Waste Attendant

The Town of Ashby has an opening for a Solid Waste Attendant.  This is a part time, non-benefitted position.  Work hours are from 9:00 a.m. to 1:00 p.m. every other Saturday at the Ashby Recycle Center & Transfer Station.  Pay is $15.53 an hour.  Candidates must be over 18.

Duties include monitoring and assisting the townspeople in trash disposal, recyclable materials separation, and collection of fees.  Must be able to lift heavy items.

This requires working outside in all weather conditions.  There are no heated buildings at the Transfer Station.

Applicant should have an interest in solid waste material management and recycling.

The Job Application form is available on the Town website (www.ashbyma.gov), and completed applications should be directed to:

Robert Hanson

Town Administrator

895 Main Street

Ashby, MA  01431

Applications will be accepted until the position is filled.

The Town of Ashby is an Equal Opportunity Employer.

Agenda for Selectmen's Meeting June 26, 2019

SELECTMEN’S MEETING AGENDA

June 26, 2019

1.      7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Approve Previous Meeting(s) Minutes

3.      Selectmen Approve and Sign on Payroll and Vendor Warrants

4.      Request for Selectmen’s Approval and Chairman’s Signature on Year End Transfer(s)

5.      Request for Selectmen’s Approval and Signatures on a One Day Liquor License for the Holmes-Curran-Bennett Annual Car Show

6.      Request for Selectmen’s Approval and Chairman’s Signature of Comstar Non-Contractual Write-offs 1/1/95 through 5/30/19 as approved by the Fire Chief

7.      Request for Selectmen’s Annual Appointments for FY2020

8.      Request for Selectmen’s Annual Appointment of Townsend Police Officers as Special Police Officers in Ashby for FY2020

9.      Selectmen Review Harris Road Documents and Sign as Necessary

10.  Any Other Business Not Reasonably Anticipated by the Chairman

11.  Assistant Town Administrator’s Report

12.  Public Comments (if any)

13.  Adjourn

Selectmen's Meeting Agenda June 12, 2019

SELECTMEN’S MEETING AGENDA

June 12, 2019

1.      7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Approve Previous Meeting(s) Minutes

3.      Selectmen Approve and Sign on Payroll and Vendor Warrants

4.      Request for Selectmen’s Approval and Chairman’s Signature on Year End Transfer(s)

5.      Request for Selectmen’s Approval and Signatures on 2019 Common Victualler’s License for the Community Council

6.      Request for Selectmen’s Re-appointment of Wayne Stacy as MRPC Alternate Member for a One Year Term expiring June 30, 2020 and Chairman’s Signature on Re-appointment Form

7.      Request for Selectmen’s Re-appointment of Corey Harju as MART Advisory Board Representative for a One Year Term expiring June 30, 2020 and Chairman’s Signature on Re-appointment Form

8.      Request for Selectmen’s Appointment of Morgan Taylor as a Full-time Dispatcher, effective May 16, 2019 with a Probationary Period of One Year

9.      Any Other Business Not Reasonably Anticipated by the Chairman

10.  Assistant Town Administrator’s Report

11.  Public Comments (if any)

12.  Adjourn

Agenda for Selectmen's Meeting May 29, 2019

SELECTMEN’S MEETING AGENDA

May 29, 2019

1.      7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Approve Previous Meeting(s) Minutes

3.      Selectmen Approve and Sign on Payroll and Vendor Warrants

4.      Request for Selectmen’s Approval and Chairman’s Signature on Year End Transfer(s)

5.      Recycling Center and Transfer Station Discussion

6.      Any Other Business Not Reasonably Anticipated by the Chairman

7.      Assistant Town Administrator’s Report

8.      Public Comments (if any)

9.      Adjourn

Job Opening for Highway Truck Driver/Laborer

The Town of Ashby Highway Department is now accepting job applications for a fulltime Truck Driver/Laborer $18.92/hr starting immediately.  Job responsibilities include:  operating trucks & attachments, general labor, and limited mechanical work.  Applicant must possess a Class A or B truck license with Air & General endorsements and a minimum Class 2B hoisting license.  Applicant will have to pass a pre-employment drug test & be enrolled in the Town’s drug and alcohol program.  Applicant must be able to work overtime when needed, including snow removal operations.  Interested parties may obtain a job application with general information at the Ashby Highway Department, 92 Breed Road, Ashby, MA  01431 or at www.ashby.ma.gov  Please direct inquiries to Steve Beauregard, Highway Superintendent at 978-386-2424, ex. 26, M – F, between 6:00 a.m. – 2:00 p.m.  Applications will be accepted until position is filled.  The Town of Ashby is an EOE and AAE.

Agenda for Selectmen's Meeting May 15, 2019

SELECTMEN’S MEETING AGENDA

May15, 2019

1.      7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Approve and Sign on Payroll and Vendor Warrants

3.      Request for Selectmen’s Approval and Chairman’s Signature on Year End   Transfer(s) .

4.      Request for appointment of  Felix L Alonzo as a part-time dispatcher.

5.      Request for Selectmen’s appointment of  Cedwyn Morgan, Alfred Crocker, Brendan McNeil, Rebecca Day , and Roberta Flashman as the Management Committee for the Harris Road property to be acquired by the Town..

6.      Presentation about the conservation of Crocker Farm, located partly  in Ashby, by Janet Morrison, Esq.

7.      Any Other Business Not Reasonably Anticipated by the Chairman

8.      Public Comments (if any)

9.      Adjourn

Job Opening for Library Page

Opening for Library Page

3-7 hours per week, Wednesday 5-8pm and every other Saturday 9:30am-1:30pm
Must be at least 16 years old

If currently attending school, must be a student in good standing. Preference is given to those who have previously volunteered at the library and are Ashby residents. Must have experience with Microsoft programs.

Duties include shelving materials, assisting with programs, helping close and/or open the library, housekeeping, and other duties as assigned.

Pick up an application at the circulation desk. Applications must be received by May 22, 2019.

Special and Annual Town Meeting, Saturday, May 4, 2019 at 9:30 am

The Special and Annual Town Meeting will be held on Saturday, May 4, 2019 at 9:30 am in Ashby Elementary School. Warrant for Town Meeting.

Agenda for Selectmen's Meeting May 1, 2019

SELECTMEN’S MEETING AGENDA

May 1, 2019

1.      7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Elect Board Officers

3.      Selectmen Approve Previous Meeting(s) Minutes

4.      Selectmen Approve and Sign on Payroll and Vendor Warrants

5.      Request for Selectmen’s Approval and Chairman’s Signature on Year End Transfers

6.      Request for Selectmen’s Acceptance of the Resignation of Jason Lunn as Highway Foreman effective May 3, 2019

7.      Request for Selectmen’s Approval and Chairman’s Signature on Comstar Non-Contractual Write-offs 03/01/19 through 03/28/19 and 01/01/95 through 03/28/19 as approved by the Fire Chief

8.      Request for Selectmen’s Discussion of Complaints received regarding Businesses at 804 Fitchburg State Road

9.      Selectmen Review and Approve Host Community Agreement for Hemp Holistics

10.  Any Other Business Not Reasonably Anticipated by the Chairman

11.  Assistant Town Administrator’s Report

12.  Public Comments (if any)

13.  Adjourn

Annual Town Election, Monday, April 22, 2019

Annual Town Election is Monday, April 22, 2019, Noon to 7:30 pm at the Ashby Elementary School. Specimen Ballot

Agenda for Selectmen's Meeting April 17, 2019

SELECTMEN’S MEETING AGENDA

April 17, 2019

1.      6:30 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Enter into Executive Session to conduct Contract negotiations with Fire Chief and will Reconvene in Open Session

3.      Selectmen Approve Previous Meeting(s) Minutes

4.      Selectmen Approve and Sign on Payroll and Vendor Warrants

5.      Joint Meeting with the Finance Committee regarding  FY20 Budget

6.      Selectmen finalize STM/ATM Warrants and Sign Masters (5)

7.      Selectmen Review and Approve Host Community Agreement

8.      Request for Selectmen’s Approval and Signatures on Fire Chief Contract

9.      Any Other Business Not Reasonably Anticipated by the Chairman:

10.  Assistant Town Administrator’s Report

11.  Public Comments (if any)

12.  Adjourn

Agenda for Selectmen's Meeting April 3, 2019

SELECTMEN’S MEETING AGENDA

April 3, 2019

1.      6:30 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Enter into Executive Session to conduct Contract negotiations with Fire Chief and will Reconvene in Open Session

3.      Selectmen Approve Previous Meeting(s) Minutes

4.      Selectmen Approve and Sign on Payroll and Vendor Warrants

5.      Request for Selectmen’s Approval and Chairman’s Signature of Comstar Non-Contractual Write-offs 7/30/18 through 9/18/18 as approved by the Fire Chief

6.      Request for Selectmen’s Annual Re-Appointment of Joe Mazzola as Veterans’ Agent for a one-year term ending April 30, 2020

7.      Request for Selectmen to review and approve Warrant Articles on the Special and Annual Town Meeting Warrants

8.      Joint Meeting with the Finance Committee to discuss FY20 Budget

9.      Assistant Town Administrator’s Report

10.  Public Comments (if any)

11.  Adjourn

Agenda for Selectmen's Meeting March 20, 2019

SELECTMEN’S MEETING AGENDA

March 20, 2019

1.      7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Approve Previous Meeting(s) Minutes

3.      Selectmen Approve and Sign on Payroll and Vendor Warrants

4.      Request for Selectmen’s Approval and Signatures on a One Day Liquor License for the Fitchburg Rod and Gun Club

5.      Request for Selectmen’s Signatures on Annual Town Election Warrant (4)

6.      Request for Selectmen’s Appointment of Peter Niall as Building Inspector for a one-year term from April 1, 2019 to March 31, 2020

7.      Request for Selectmen’s Appointment of Richard Hanks as Building Inspector Alternate for a one-year term from April 1, 2019 to March 31, 2020

8.      Request for Selectmen’s Appointment of Paul Lessard as Electrical Inspector for a one-year term from April 1, 2019 to March 31, 2020

9.      Request for Selectmen’s Appointment of Harry Parviainen as Assistant Electrical Inspector for a one-year term from April 1, 2019 to March 31, 2020

10.  Request for Selectmen’s Approval of Building Inspector’s Appointments of Richard Kapenas as Plumbing and Gas Inspector for a one-year term from April 1, 2019 to March 31, 2020 and Gary Williams as Plumbing and Gas Inspector Alternate for a one-year term from April 1, 2019 to March 31, 2020

11.  Request for Selectmen’s Appointment of Robert Burnham to the Agricultural Commission for a fill-in term ending June 30, 2019

12.  Request for Selectmen’s Appointment of Krishnabai as Alternate to the Board of Registrars for a one-year term ending March 31, 2020

13.  Request for Selectmen’s Appointment of Carlton Mountain to the Board of Registrars for a three-year term ending March 31, 2022

14.  Request for Selectmen’s Appointment of Kevin Leary as Constable

15.  Request for Selectmen’s Approval and Signatures on FY09 CDBG Grant Recipient Subordination of Mortgage Lien Agreement (Tax Collector)

16.  Request for Selectmen’s Approval and Signatures on FY03 CDBG Grant Recipient Subordination of Mortgage Lien Agreement (Tax Collector)

17.  Request for Selectmen’s Approval and Signatures on Fire Chief Contract

18.  Any Other Business Not Reasonably Anticipated by the Chairman

19.  Assistant Town Administrator’s Report

20.  Public Comments (if any)

21.  Adjourn