Agenda for Selectmen's Meeting Tuesday, December 30, 2014

SELECTMEN’S MEETING AGENDA

December 30, 2014

1.      7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Approve Minutes of December 17, 2014

3.      Selectmen Approve and Sign on Payroll and Vendor Warrants

4.      Request for Selectmen’s Appointment of Pamela Sager as Accounting Clerk/Administrative Assistant to the Police Department

5.      Request for Selectmen’s Appointment of Tanya Gaylord as Town Accountant

6.      Request for Selectmen’s Appointment of Joshua Davis as Temporary Highway Laborer

7.      Northeast Municipal Gas Pipeline Coalition Update (if any)

8.      Any Other Business Not Reasonably Anticipated by the Chairman

9.      Assistant to the Board of Selectmen’s Report

10.  Public Comments (if any)

11.  Adjourn

Agenda for Selectmen's Meeting December 17, 2014

SELECTMEN’S MEETING AGENDA

December 17, 2014

1.      7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Approve Minutes of December 3, 2014

3.      Selectmen Approve and Sign on Payroll and Vendor Warrants

4.      Request for Selectmen’s Appointment of Pamela Sager as Accounting Clerk/Administrative Assistant to the Police Department

5.      Selectmen Discuss Liquor License Fees for Calendar Year 2015

6.      Request for Selectmen’s Signatures on 2015 Liquor Licenses for:

v  31 Store – Retail Package Goods, All Kinds of Alcoholic Beverages

v  873 Roadhouse, LLC - All Alcoholic Restaurant License

v  American Legion – Club License, All Kinds of Alcoholic Beverages

v  Ashby Market – Retail Package Goods, Wines and Malt Beverages

7.      Request for Selectmen’s Approval and Signatures on Common Victualler’s License Renewals for 2015 for:

v  31 Store

v  873 Cafe

v  American Legion

v  Ashby Market

v  Mr. Mike’s

8.      Request for Selectmen’s Approval and Signatures on General (Video Games) License for The American Legion for 2015

9.      Request for Selectmen’s Approval and Signatures on 2015 Class II and Class III Motor Vehicle License Renewals and accompanying Conditions for P&S Trucks & Parts, Inc.

10.  Request for Selectmen’s Approval and Signatures on 2015 Motor Vehicle License Renewals (including Class II Conditions) for:

v  B&Z Enterprises                                 Class II

v  G&M Automotive                              Class II

v  Tip Top Motors                                   Class II

v  Tracy’s Auto Body and Sales             Class II

11.  Northeast Municipal Gas Pipeline Coalition Update (if any)

12.  Any Other Business Not Reasonably Anticipated by the Chairman

13.  Assistant to the Board of Selectmen’s Report

14.  Public Comments (if any)

15.  Adjourn

Holiday Christmas Concert

Holiday Christmas Concert by the Ashby Concert Band & Community Chorus,

December 13th, 7:30-9:30 pm at Ashby Elementary School. Admission Free.

(Snow date, Dec. 14th, 6:00-8:00 pm)

Holiday Open House at the Ashby Free Public Library, Saturday, Dec.6th, 10:00-1:00 pm

Friends of Ashby Free Public Library, Holiday Open House, Saturday, December 6th, from 10:00 - 1:00 pm

Come meet Santa & Mrs. Claus., hear a holiday story, watch a classic holiday film, make a holiday craft and get a delicious treat with hot cocoa. Chamber Music, Folk Music, Raffles and more.

Agenda for Selectmen's Meeting, November 19,2014

SELECTMEN’S MEETING AGENDA
November 19, 2014
1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting
2. Selectmen Approve Minutes of November 5, 2014
3. Selectmen Approve and Sign on Payroll and Vendor Warrants
4. Northeast Municipal Gas Pipeline Coalition Update (if any)
5. Any Other Business Not Reasonably Anticipated by the Chairman
6. Assistant to the Board of Selectmen’s Report
7. Public Comments (if any)
8. Adjourn

Ashby Elementary's Annual Christmas Fair

Ashby Elementary School's Annual Christmas Fair,
Saturday, November 15th, 10:00 - 3:00 at the School.
http://ashbyma.gov/community/Xmas-fair-141115.pdf

Job Opening for Town Accountant

 TOWN ACCOUNTANT

The Town of Ashby (pop. 3,178) is seeking qualified applicants for the position of TOWN ACCOUNTANT.  Duties include:  general ledger; accounts receivable and payable; preparation of all town monthly financial statements; assistance in budget preparations and annual audits.  VADAR experience is preferred.  Applicants must be fully knowledgeable in municipal finance laws.  A minimum of a bachelor’s degree in accounting and two years municipal experience preferred.  Flexible, approx. 20 hrs/wk.  Send resumes and three references to Jennifer Collins, Assistant to the Board of Selectmen, 895 Main Street, Ashby, MA  01431.  Resumes will be accepted until position is filled. EOE.

Agenda for Selectmen's Meeting November 5, 2014

SELECTMEN’S MEETING AGENDA

November 5, 2014

1.      7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Approve Minutes of October 22, 2014

3.      Selectmen Approve and Sign on Payroll and Vendor Warrants

4.      Request for Selectmen’s Appointment of Justin Baer as Zoning Board of Appeals, Member (Alan Pease)

5.      Request for Selectmen’s Appointment of Scott Young as Zoning Board of Appeals, Alternate (Alan Pease)

6.      Request for Selectmen’s Acceptance of the Resignation of Terry Walsh as Town Accountant, effective November 28, 2014

7.      Request for Selectmen’s Approval of Comstar Write-offs for $2,826.29

8.      Selectmen Approve and Sign on ABCC Form 43 for Change of Sunday Hours for E.C. 31, Inc. d/b/a 31 Store

9.      Selectmen Approve and Sign on LA-5 Certification Form

10.  Selectmen Approve and Sign on Cable License Renewal (John Pankosky)

11.  Northeast Municipal Gas Pipeline Coalition Update (if any)

12.  Any Other Business Not Reasonably Anticipated by the Chairman

13.  Assistant to the Board of Selectmen’s Report

14.  Public Comments (if any)

15.  Adjourn

Registered Voters Needed to Count Ballots at the Nov. 4th Election

The Town Clerk is looking for registered voters in Ashby to count ballots on Election evening, Tuesday, November 4th. The polls close at 8:00 p.m. If you are interested please call the Town Clerk at 386-2424, ex. 10.

Agenda for Selectmen's Meeting, October 22, 2014

1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting
2. Selectmen Approve Minutes of October 8, 2014
3. Selectmen Approve and Sign on Payroll and Vendor Warrants
4. 7:15 Selectmen Hold Tax Classification Hearing (Regional Resource Group)
5. Selectmen Discuss Rules and Regulations for Liquor License Holders
6. Selectmen Discuss All Alcoholic Restaurant License Fee and Hours (Rene
Rainville)
7. Selectmen Approve and Sign on All Alcoholic Restaurant License for 873
Roadhouse, LLC d/b/a The Roadhouse
8. Selectmen Accept the Resignation of Samantha Collyer as Accounting
Clerk/Administrative Assistant to the Police Department
9. Northeast Municipal Gas Pipeline Coalition Update (if any)
10. Any Other Business Not Reasonably Anticipated by the Chairman
11. Assistant to the Board of Selectmen’s Report
12. Public Comments (if any)
13. Adjourn

Ashby Police Sponsor Prescription Drug Take Back Saturday, Sept. 27th

ASHBY POLICE TAKING BACK UNWANTED PRESCRIPTION DRUGS SEPTEMBER 27th AT ASHBY POLICE DEPARTMENT

On September 27th, from 10 a.m. to 2 p.m. the Ashby Police Department and the Drug Enforcement Administration (DEA) will give the public another opportunity to prevent pill abuse and theft by ridding their homes of potentially dangerous expired, unused, and unwanted prescription drugs. Bring your medications for disposal to Ashby PD at 893 Main St. The service is free and anonymous, no questions asked.

Last October, Americans turned in 377,080 pounds 188.5 tons of prescription drugs at over 5,300 sites operated by the DEA and nearly 4,000 state and local law enforcement partners. In its three previous Take Back events, DEA and its partners took in almost a million pounds ?nearly 500 tons? of pills.

This initiative addresses a vital public safety and public health issue. Medicines that languish in home cabinets are highly susceptible to diversion, misuse, and abuse. Rates of prescription drug abuse in the U.S. are alarmingly high, as are the number of accidental poisonings and overdoses due to these drugs. Studies show that a majority of abused prescription drugs are obtained from family and friends, including from the home medicine cabinet. In addition, Americans are now advised that their usual methods for disposing of unused medicines ?flushing them down the toilet or throwing them in the trash? both pose potential safety and health hazards.

Four days after the first event, Congress passed the Secure and Responsible Drug Disposal Act of 2010, which amends the Controlled Substances Act to allow an ultimate user of controlled substance medications to dispose of them by delivering them to entities authorized by the Attorney General to accept them. The Act also allows the Attorney General to authorize long term care facilities to dispose of their residents? controlled substances in certain instances. DEA is drafting regulations to implement the Act, a process that can take as long as 24 months. Until new regulations are in place, local law enforcement agencies like Ashby Police Department and the DEA will continue to hold prescription drug take-back events every few months.

Agenda for Selectmen's Meeting September 24, 2014

SELECTMEN’S MEETING AGENDA
September 24, 2014
1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting
2. Selectmen Approve Minutes of September 10, 2014
3. Selectmen Approve and Sign on Payroll and Vendor Warrants
4. Request for Selectmen’s Acceptance of the Resignation of Heather Rhodes as
Dispatcher Trainee, effective September 12, 2014
5. Request for Selectmen’s Approval and Signatures on a Condolence Letter to the
Stacy Family
6. Northeast Municipal Gas Pipeline Coalition Update (if any)
7. Any Other Business Not Reasonably Anticipated by the Chairman
8. Assistant to the Board of Selectmen’s Report
9. Public Comments (if any)
10. Adjourn

Agenda for Selectmen's Meeting September 10, 2014

SELECTMEN’S MEETING AGENDA

September 10, 2014

1.      7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Approve Minutes of August 27, 2014

3.      Selectmen Approve and Sign on Payroll Warrant W09P in the amount of

$ 52,147.84 and Vendor Warrant W10B in the amount of $ 33,839.10

4.      Request for Selectmen’s Vote and Signatures on Notification of Vote re:  Conducting Surveys on Public Land and Public Ways

5.      Northeast Municipal Gas Pipeline Coalition Update (if any)

6.      Request for Selectmen’s Announcement and Signatures on Certificate of Announcement re: the Commonwealth’s Interest to Acquire Land in Ashby

7.      Any Other Business Not Reasonably Anticipated by the Chairman

8.      Assistant to the Board of Selectmen’s Report

9.      Public Comments (if any)

10.  Adjourn

Agenda for Selectmen's Meeting July 30, 2014

SELECTMEN’S MEETING AGENDA
July 30, 2014
1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting
2. Selectmen Approve Minutes of July 16 and July 23, 2014
3. Selectmen Approve and Sign on Payroll Warrant W03P in the amount of
$56,656.70 and Vendor Warrant W04B in the amount of $1,002,270.56
4. Discussion re: DRAFT Hazard Mitigation Plan (MRPC)
5. Discussion re: Build-Out and Development Impact Study (Alan Pease)
6. Request for Selectmen’s Approval and Signatures on 5 One Day Liquor Licenses
for the Fitchburg Rod and Gun Club:
 August 10th Membership Meeting
 August 16th Annual Pig Roast
 August 23rd Pig Roast
 September 7th Archery Shoot
 September 13th Annual Chicken Barbeque
7. Request for Selectmen’s Signatures on Letter of Thanks to William Seymour, Jr.
8. Request for Selectmen’s Appointment of Administrative Board for Interim
Management of the Fire/EMS Department
9. Any Other Business Not Reasonably Anticipated by the Chairman
10. Assistant to the Board of Selectmen’s Report
11. Public Comments (if any)
12. Adjourn

Agenda for Selectmen's Meeting July 2, 2014

SELECTMEN’S MEETING AGENDA

July 2, 2014

1.      7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Approve Minutes of June 4, June 18, and June 25, 2014

3.      Selectmen Approve and Sign on Payroll Warrant W51P in the amount of $74,069.92, Payroll Warrant W53P in the amount of $4,946.52,Vendor Warrant W52B in the amount of $54,328.88 and Vendor Warrant W00B in the amount of $187,094.20

4.      Request for Selectmen’s Approval and Chairman’s Signature on Year End Transfer Request for $624.69 from Librarian Salary to Library Assist. Wages (John Mickola, Library Board of Trustees)

5.      Request for Selectmen’s Approval and Signatures on a 2014 Common Victualler’s License for the Ashby Community Council

6.      Request for Selectmen’s Approval and Signatures on a Condolence Letter to the Seymour Family

7.      Request for Selectmen’s Acceptance of the Resignation of David Hill as Highway Equipment Operator, Effective June 16, 2014

8.      Any Other Business Not Reasonably Anticipated by the Chairman

9.      Assistant to the Board of Selectmen’s Report

10.  Public Comments (if any)

11.  Adjourn

July 3rd Band Concert & Bonfire at Allen Field

• July 3rd Band Concert & Bonfire at Allen Field, 
• 4:00 Gates Open , 
• 5:00 Chicken Barbecue $10.00 - contact Ken or Kathy J. at 5502 for tickets,  
• 7:30 Band Concert, 
• Bonfire Following Concert (approximately 9:30)

Job Opening for Highway Department. Truck Driver/Laborer

he Town of Ashby Highway Department is accepting job applications for a fulltime Truck Driver/Laborer $16.48/hr.  Job responsibilities include:  operating trucks & attachments, general labor, and limited mechanical work.  Applicant must possess a Class A or B truck license with Air & General endorsements and a minimum Class 2B hoisting license.  Applicant must pass a pre-employment drug test & be enrolled in the Town’s drug and alcohol program.  Applicant must be able to work overtime when needed, including snow removal operations.  Interested parties may obtain a job application and general information at the Ashby Highway Department, 92 Breed Road, Ashby, MA  01431.  Please direct inquiries to William A. Davis, Highway Superintendent at 978-386-2424, ex. 26, M – F, between 7:00 a.m. – 2:00 p.m.   Applications will be accepted until position is filled.  The Town of Ashby is an EOE and AAE.

Edible Wild Plants Walk, Wednesday, June 18 at Carraig Farm, 179 West Rd.

Naturalist and landscaper John Root will lead a 90 minute edible wild plants walk at 6:30 PM on Wednesday, June 18 at Carraig Farm, 179 West Rd. in Ashby. The event is free, and native plants will be available for sale. This program is supported in part by a grant from the Ashby Cultural Council, a local agency which is supported by the Massachusetts Cultural Council, a state agency.

Ashby Spring Festival, Rescheduled to Saturday, June 7th on the Common

3rd ANNUAL ASHBY SPRING FESTIVAL, SATURDAY JUNE 7TH 10 am - 3 pm ON THE ASHBY COMMON, MAIN STREET. HOSTED BY ASHBY ELEMEMTARY SCHOOL

Buy your lunch from Kenny J or one of your favorite Firefighters, play some games… Then sit back in your favorite lawn chair to be ENTERTAINED BY DRIFTWOOD CREEK. Music starts at 11 am. FitCamp 360 Demo and a visit from Andy the Texas Roadhouse Mascot who will pass out lunch coins to all the young kids.

FOOD - GAMES AND PRIZES SHOP WITH ONE OF OUR 50 CRAFTERS AND VENDORS KIDS CORNER WITH GAMES, PRIZES & A BOUNCY SLIDE, questions email susanclement49@yahoo.com 

Agenda for Selectmen's Meeting May 14, 2014

SELECTMEN’S MEETING AGENDA

May 14, 2014

1.      7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Approve Minutes of April 23 and May 3, 2014

3.      Request for Selectmen’s Approval and Signature on Year End Transfers

4.      Request for Selectmen’s Re-Appointment of Kathleen O’Donnell as Special Counsel, with a Term to expire June 30, 2015

5.      Request for Selectmen’s Acceptance of the Resignation of Stephanie Lammi as Parks Commissioner and Municipal Groundskeeper, Effective April 29, 2014

6.      Request for Selectmen’s Acceptance of the Resignation of Eric Rantala as Parks Commissioner, Effective April 29, 2014

7.      Request for Selectmen’s Appointment of Bill LaDue as Municipal Groundskeeper, Employee-at-Will

8.      Request for Selectmen’s Acceptance of the Resignation of Steve Dubois as Assistant Electrical Inspector, Effective Immediately

9.      Request for Selectmen’s Approval and Signatures on Grant Letter of Support

10.  Any Other Business Not Reasonably Anticipated by the Chairman

11.  Assistant to the Board of Selectmen’s Report

12.  Public Comments (if any)

13.  Adjourn

Agenda for Selectmen's Meeting, May 4,2014

SELECTMEN’S MEETING AGENDA
May 7, 2014
1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting
2. Selectmen Approve Minutes of April 23 and May 3, 2014
3. Selectmen Approve and Sign on Payroll Warrant W43P in the amount of
$46,178.91 and Vendor Warrant W44B in the amount of $772,233.28
4. Request for Selectmen’s Re-Appointment of Kathleen O’Donnell as Special
Counsel, with a Term to expire June 30, 2015
5. Request for Selectmen’s Acceptance of the Resignation of Stephanie Lammi as
Parks Commissioner and Municipal Groundskeeper, Effective April 29, 2014
6. Request for Selectmen’s Acceptance of the Resignation of Eric Rantala as Parks
Commissioner, Effective April 29, 2014
7. Request for Selectmen’s Appointment of Bill LaDue as Municipal
Groundskeeper, Employee-at-Will
8. Any Other Business Not Reasonably Anticipated by the Chairman
9. Assistant to the Board of Selectmen’s Report
10. Public Comments (if any)
11. Adjourn

EMT's (Emergency Medical Technician) Needed

The Ashby Fire/EMS Department needs EMTs.  If you are interested in serving as an EMT please contact Bill Seymour, Jr., Fire Chief at 978-386-5522.

Position Open for Municipal Groundskeeper

The Town of Ashby is accepting applications from qualified candidates for a seasonal, part-time grounds-keeping/maintenance position for the Town’s parks and other public spaces.  The successful applicant will have had prior experience with mowing, trimming and general grounds maintenance, as well as some understanding of gardening.  A valid driver’s license is a pre-requisite for the position.  Applicants should be self-motivated, and able to work under the direction of the Parks Commissioners.

Starting wage is $11.36/hr.

The position is currently open, and the selected candidate will begin work as soon as possible.

All interested parties should complete a standard application available on-line or in paper form at the Assistant to the Board of Selectmen’s office, 2nd Floor, Ashby Town Hall, 895 Main Street.

Applications will be accepted until the position is filled.

The Town of Ashby is an equal opportunity and affirmative action employer.

Annual Town Election Monday, April 28, 2014

The annual town election will be held Monday, April 28, 2014 from 7:00 am - 8:00 pm at Ashby Elementary School. View the specimen ballot.

Ashby 250th Anniversary Celebration Group

Friends of Ashby 250th Anniversary Celebration are Holding a Logo Design Contest for North Middlesex and Monty Tech Students. Not a student? You can volunteer to help plan the events.

Local Scholarships Available

Local scholarships can help fund your education. The Ashby Free Public Library has several scholarships. Applications are due before May 15th.

The Ashby Alumni Association administers the Irene Salminen Scholarship Fund. Applications are due by July 20th.

The American Legion Holmes - Curran - Bennett Post 361 has several scholarships. Please contact the Ashby Legion for more information.

Annual Town Reports, 2013 is Now Available

The Annual Town Reports for 2013 is available online now.  The reports can be read online or saved to your device.

The paper version will be available the week of April 28th at Town Hall and the Library.

Agenda for Selectmen's Meeting April 9, 2014

SELECTMEN’S MEETING AGENDA

April 9, 2014

1.      6:50 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Enter into Executive Session to discuss Strategy with respect to Collective Bargaining and will reconvene in Open Session

3.      Joint Meeting with Finance Committee regarding FY15 Budget and Town Meeting Warrant Articles

4.      Town Common Well Discussion

5.      Request for Selectmen’s Signatures on May 3, 2014 Special and Annual Town Meeting Warrant Masters (5)

6.      Discussion regarding Structure of the Board

7.      Request for Selectmen’s Approval and Signatures on Agreement for Paramedic Intercept Services with Ashburnham

8.      Selectmen Approve Minutes of March 26 and March 29, 2014

9.      Selectmen Approve and Sign on Payroll Warrant W39P in the amount of $43,493.59 and Vendor Warrant W40B in the amount of $42,022.23

10.  Request for Selectmen’s Acceptance of the Resignation of Kathy Juliano from the 250^th Start-up Celebration Committee, effective Immediately

11.  Request for Selectmen’s Acceptance of the Resignation of Gerald (Don) Phelan as Solid Waste Facility Attendant, effective March 22, 2014

12.  Request for Selectmen’s Appointment of Daniel Ewald as Solid Waste Facility Attendant, Employee-at-Will

13.  Any Other Business Not Reasonably Anticipated by the Chairman

14.  Assistant to the Board of Selectmen’s Report

15.  Public Comments (if any)

16.  Adjourn

Bunny Breakfast at the Legion, Saturday, April 5, 2014

AES PTC BUNNY BREAKFAST

Saturday April 5, 2014 8:00am-11:00am, Ashby American Legion, New Ipswich Road

Adults $4, Seniors $2, Kids $2

Breakfast includes: pancakes, bacon, eggs, coffee, juice

Bring a camera for a photo with the Easter Bunny! Lots of kids games, crafts and raffles!

Hosted by the Ashby Elementary School Parent-Teacher Cooperative

Informational Meeting on Proposed Gas Pipeline, Saturday, March 29th

There will be an informational meeting at Ashby Elementary School at 10:00 am, Saturday, March 29th on the Tennessee Gas Pipeline Co. proposal to run a gas pipeline through Ashby. Speakers include Jay Duffy, environmental attorney and Bruce Winn, Berkshire Environmental Action Team.  More information on the pipeline

Dave's Sugar House, Open House, Sunday, March 30th

We will be having another open house this year! 
Sunday, March 30, 2014 from 10:00am-3:00pm. This gives us the chance to let people see the process of making maple syrup. We will also be demonstrating how to make maple cream and maple candy! Syrup will also be available for purchase. 1033 Jones Hill Rd.

Annual Sugar Supper, March 29th at 5:30 pm

Sugar Supper

March 29, 2014, 5:30 pm at the Ashby Unitarian Church

The Annual Sugar Supper will be held at the Fist Parish Church on March 29th at 5:30 pm. The supper features local ham, maple sugar baked beans, cole slaw, donuts and maple sugar on snow. Please make reservations by calling 386-5579

Special Town Meeting March 15, 2014 at 9:30 am in Ashby Elementary School

This Town Meeting will vote n the High School building project, monies for Police, Dispatch, Fire, Highway and others as well as town bylaw changes.  Read the warrant for complete list of articles.

http://ashbyma.gov/document/Clerk/town_meeting/WAR%20STM%20031514.pdf

Girl Scout Cookie Sale, Sunday, March 2nd at 873 Main St.

Girl Scout Cookie Sale

Sunday March 2nd

10:00am-1:00pm

873 Cafe

873 Main St, Ashby

Thank you for supporting Ashby Daisy Troop #31101!

Agenda for Selectmen's Meeting, February 26, 2014

SELECTMEN’S MEETING AGENDA
February 26, 2014
1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting
2. Selectmen Approve Minutes of February 12, 2014
3. Selectmen Approve and Sign on Payroll Warrant W33P in the amount of
$57,336.10 and Vendor Warrant W34B in the amount of $111,078.95
4. Request for Selectmen’s Appointment of Marshall Drummond as Parks
Commissioner until the Next Annual Town Election (Marshall Drummond)
5. Presentation of Ashby’s Green Community Designation (Energy Efficiency
Committee)
6. North Middlesex Regional School District FY15 Budget Discussion
(Superintendent Landers)
7. Gas Pipeline Proposal Discussion (Conservation Commission)
8. Request for Selectmen’s Approval and Signatures on 5 One Day Liquor Licenses
for the Fitchburg Rod and Gun Club:
 March 9th Membership Meeting
 March 15th St. Patrick’s Day Dinner
 April 13th Membership Meeting
 April 26th Spring Fishing Derby
 May 17th Family Fishing Derby
9. Selectmen Sign March 15, 2014 Special Town Meeting Warrant Masters (5)
10. Selectmen announce that Special and Annual Town Meeting Warrants are open
and will close on March 12th
11. Any Other Business Not Reasonably Anticipated by the Chairman
12. Assistant to the Board of Selectmen’s Report
13. Public Comments (if any)
14. Adjourn

Girl Scout Cookie Time, Saturday, Feb. 22nd, 11:00-2:00 at the 873 Cafe, Main St., Ashby

Please consider supporting Ashby's youngest Girl Scouts, Daisy Troop #31101!

Girl Scout Cookie Sale - Saturday February 22nd - 11:00am-2:00pm 

873 Cafe, 873 Main St, Ashby

$4/box - Thin Mints, Samoas, Tagalongs, Dosidos, Trefoils, Savannah Smiles

Agenda for Selectmen's Meeting February 12, 2014

SELECTMEN’S MEETING AGENDA

February 12, 2014

1.      7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Approve Minutes of June 19, 2013 and January 29, 2014

3.      Selectmen Approve and Sign on Payroll Warrant W31P in the amount of $46,061.58 and Vendor Warrant W32B in the amount of $785,434.36

4.      Selectmen Briefing on Ashby Village Public Water Feasibility Study (Alan Pease)

5.      Discussion re:  Landfill Closure, Landfill Closure Escrow Account and Purchase of Lyman Fields

6.      Request for Selectmen’s Approval and Chairman’s Signature on FY14 Audit Engagement Letter

7.      Request for Selectmen’s Approval and Signatures on Subordination Agreement for FY03 Housing Rehab Program Participant (Beth Ann Scheid)

8.      Request for Selectmen’s Appointment of Bruce Wahler to the 250th Start-up Celebration Committee

9.      Selectmen vote to close STM 3/15/2014 warrant; review articles.

10.  Any Other Business Not Reasonably Anticipated by the Chairman

11.  Assistant to the Board of Selectmen’s Report

12.  Public Comments (if any)

13.  Selectmen Enter into Executive Session to Discuss Strategy with Respect to Collective Bargaining, and will Reconvene in Open Session

14.  Adjourn

Girl Scout Cookies, February 1st, Noon - 3:00 at Ashby Elementary parking lot

Ashby Brownie Troop#30163 Girl Scout Cookie Drive Thru
"Cookie Drive Thru" Fund Raiser
Saturday, February 1st, 12:00-3:00pm
Ashby Elementary School Parking Lot 
911 Main Street in Ashby, MA

Please come to our "Cookie Drive Thru" Fund Raiser and support your local Girl Scouts!!
We are raising money to complete a community service project in Ashby at Maja on Erickson Rd and the Heifer International Organization. The girls also wish to take a field trip to Heifer and earn their membership renewals for next year.
 Just in case you want to support us but wish not to bring home cookies, you can donate your cookies to our "Project Care and Share" which will be donated 50/50 to our Ashby Food Pantry and our local military recipients.
Thank you for your continued support,
Troop leaders Rebecca Thatcher, Jessica Sheridan, Alecia Primrose and Diane Hill

Agenda for Selectmen's Meeting January 29, 2014

SELECTMEN’S MEETING AGENDA
January 29, 2014
1. 7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting
2. Selectmen Approve Minutes of June 19, 2013 and January 15, 2014
3. Selectmen Approve and Sign on Payroll Warrant W29P in the amount of
$53,256.28 and Vendor Warrant W30B in the amount of $158,433.97
4. Selectmen Briefing on Audit Results by Melanson Heath and Company (Town
Accountant)
5. Request for Selectmen’s Approval and Chairman’s Signature on FY14 Audit
Engagement Letter
6. Request for Selectmen’s Approval to Deficit Spend for Winter Operations
(Highway Superintendent)
7. Request for Selectmen’s Appointment of Birdena Lyon as Police Fire Signal
Operator with a One Year Probationary Period
8. Request for Selectmen’s Appointment of Heather Rhodes as Police Fire Signal
Operator with a One Year Probationary Period
9. Request for Selectmen’s Appointment of Amanda Pender as Police Fire Signal
Operator with a One Year Probationary Period
10. Request for Selectmen’s Appointment of John Bilotti, Kathleen Juliano, Catherine
Biliouris, Martha Svedberg and Lillian Whitney to the 250th Start-up Celebration
Committee
11. Selectmen Call Special Town Meeting for March 15, 2014 and Open Warrant
12. Any Other Business Not Reasonably Anticipated by the Chairman
13. Assistant to the Board of Selectmen’s Report
14. Public Comments (if any)
15. Adjourn

Ashby Food Pantry

The newly formed Ashby Food Pantry will open it's doors for the first time on Tuesday February 11th from 6-7:30pm. We are located in the Selectman's room on the 2nd Floor of the Town Hall.

We are conducting a food drive January 24 throughl February 3rd to help stock the pantry shelves for our neighbors in need. Food can be dropped off at locations throughout town, including the following: Ashby Market, Ashby Elementary School, Ashby Library, Ashby Congregational Church, 31 Store and The Stop & Style.

Although all items are appreciated, there is a particularly high need for the following: Cereal, Pasta, Peanut Butter, Jelly and Spaghetti. Thank you for your support

Agenda for Selectmen's Meeting January 15, 2014

SELECTMEN’S MEETING AGENDA

January 15, 2014

1.      7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Approve Minutes of June 19 and December 31, 2013 and January 10, 2014

3.      Selectmen Approve and Sign on Payroll Warrant W27P in the amount of $48,827.82 and Vendor Warrant W28B in the amount of $69,149.78

4.      7:15 p.m. – Community Development Block Grant Hearing (Kevin Flynn)

5.      Request for Selectmen’s Approval and Signatures on Subordination Agreement for FY10 Housing Rehab Program Participant (Beth Ann Scheid)

6.      Ashby Food Pantry Discussion (Tricia Foster)

7.      Request for Selectmen’s Approval of the following Ambulance Write-offs for the period from July, 2013 through October, 2013 (Town Accountant):

v  July, 2013 - $7,772.40

v  August, 2013 - $7083.75

v  September, 2013 - $8,496.88

v  October, 2013 - $4,561.91

v  Total of $27,914.94

8.      Request for Selectmen’s Approval and Chairman’s Signature on FY14 Audit Engagement Letter

9.      Request for Selectmen’s Approval and Chairman’s Signature on updated Family Medical Leave Act Policy

10.  Request for Selectmen’s Approval and Chairman’s Signature on Small Necessities Leave Act Policy

11.  Request for Selectmen’s Appointment of Harry Parviainen as Assistant Electrical Inspector, for a Term ending March 31, 2014

12.  Request for Selectmen’s Appointment of Lillian Whitney to the 250th Start-up Celebration Committee

13.  Request for Selectmen’s Acceptance of the Resignation of Krista Burson as Accounting Clerk/Administrative Assistant to the Police Department, effective January 20, 2014

14.  Request for Selectmen’s Approval of 5 Month Unpaid Leave of Absence for Reserve Officer Glenn Casey

15.  Any Other Business Not Reasonably Anticipated by the Chairman

16.  Public Comments (if any)

17.  Selectmen Enter into Executive Session to Discuss Strategy with Respect to Collective Bargaining and will Reconvene in Open Session

18.  Adjourn