Special and Annual Town Meeting, Saturday, May 4, 2019 at 9:30 am

The Special and Annual Town Meeting will be held on Saturday, May 4, 2019 at 9:30 am in Ashby Elementary School. Warrant for Town Meeting.

Agenda for Selectmen's Meeting May 1, 2019

SELECTMEN’S MEETING AGENDA

May 1, 2019

1.      7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Elect Board Officers

3.      Selectmen Approve Previous Meeting(s) Minutes

4.      Selectmen Approve and Sign on Payroll and Vendor Warrants

5.      Request for Selectmen’s Approval and Chairman’s Signature on Year End Transfers

6.      Request for Selectmen’s Acceptance of the Resignation of Jason Lunn as Highway Foreman effective May 3, 2019

7.      Request for Selectmen’s Approval and Chairman’s Signature on Comstar Non-Contractual Write-offs 03/01/19 through 03/28/19 and 01/01/95 through 03/28/19 as approved by the Fire Chief

8.      Request for Selectmen’s Discussion of Complaints received regarding Businesses at 804 Fitchburg State Road

9.      Selectmen Review and Approve Host Community Agreement for Hemp Holistics

10.  Any Other Business Not Reasonably Anticipated by the Chairman

11.  Assistant Town Administrator’s Report

12.  Public Comments (if any)

13.  Adjourn

Annual Town Election, Monday, April 22, 2019

Annual Town Election is Monday, April 22, 2019, Noon to 7:30 pm at the Ashby Elementary School. Specimen Ballot

Agenda for Selectmen's Meeting April 17, 2019

SELECTMEN’S MEETING AGENDA

April 17, 2019

1.      6:30 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Enter into Executive Session to conduct Contract negotiations with Fire Chief and will Reconvene in Open Session

3.      Selectmen Approve Previous Meeting(s) Minutes

4.      Selectmen Approve and Sign on Payroll and Vendor Warrants

5.      Joint Meeting with the Finance Committee regarding  FY20 Budget

6.      Selectmen finalize STM/ATM Warrants and Sign Masters (5)

7.      Selectmen Review and Approve Host Community Agreement

8.      Request for Selectmen’s Approval and Signatures on Fire Chief Contract

9.      Any Other Business Not Reasonably Anticipated by the Chairman:

10.  Assistant Town Administrator’s Report

11.  Public Comments (if any)

12.  Adjourn

Agenda for Selectmen's Meeting April 3, 2019

SELECTMEN’S MEETING AGENDA

April 3, 2019

1.      6:30 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Enter into Executive Session to conduct Contract negotiations with Fire Chief and will Reconvene in Open Session

3.      Selectmen Approve Previous Meeting(s) Minutes

4.      Selectmen Approve and Sign on Payroll and Vendor Warrants

5.      Request for Selectmen’s Approval and Chairman’s Signature of Comstar Non-Contractual Write-offs 7/30/18 through 9/18/18 as approved by the Fire Chief

6.      Request for Selectmen’s Annual Re-Appointment of Joe Mazzola as Veterans’ Agent for a one-year term ending April 30, 2020

7.      Request for Selectmen to review and approve Warrant Articles on the Special and Annual Town Meeting Warrants

8.      Joint Meeting with the Finance Committee to discuss FY20 Budget

9.      Assistant Town Administrator’s Report

10.  Public Comments (if any)

11.  Adjourn

Agenda for Selectmen's Meeting March 20, 2019

SELECTMEN’S MEETING AGENDA

March 20, 2019

1.      7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Approve Previous Meeting(s) Minutes

3.      Selectmen Approve and Sign on Payroll and Vendor Warrants

4.      Request for Selectmen’s Approval and Signatures on a One Day Liquor License for the Fitchburg Rod and Gun Club

5.      Request for Selectmen’s Signatures on Annual Town Election Warrant (4)

6.      Request for Selectmen’s Appointment of Peter Niall as Building Inspector for a one-year term from April 1, 2019 to March 31, 2020

7.      Request for Selectmen’s Appointment of Richard Hanks as Building Inspector Alternate for a one-year term from April 1, 2019 to March 31, 2020

8.      Request for Selectmen’s Appointment of Paul Lessard as Electrical Inspector for a one-year term from April 1, 2019 to March 31, 2020

9.      Request for Selectmen’s Appointment of Harry Parviainen as Assistant Electrical Inspector for a one-year term from April 1, 2019 to March 31, 2020

10.  Request for Selectmen’s Approval of Building Inspector’s Appointments of Richard Kapenas as Plumbing and Gas Inspector for a one-year term from April 1, 2019 to March 31, 2020 and Gary Williams as Plumbing and Gas Inspector Alternate for a one-year term from April 1, 2019 to March 31, 2020

11.  Request for Selectmen’s Appointment of Robert Burnham to the Agricultural Commission for a fill-in term ending June 30, 2019

12.  Request for Selectmen’s Appointment of Krishnabai as Alternate to the Board of Registrars for a one-year term ending March 31, 2020

13.  Request for Selectmen’s Appointment of Carlton Mountain to the Board of Registrars for a three-year term ending March 31, 2022

14.  Request for Selectmen’s Appointment of Kevin Leary as Constable

15.  Request for Selectmen’s Approval and Signatures on FY09 CDBG Grant Recipient Subordination of Mortgage Lien Agreement (Tax Collector)

16.  Request for Selectmen’s Approval and Signatures on FY03 CDBG Grant Recipient Subordination of Mortgage Lien Agreement (Tax Collector)

17.  Request for Selectmen’s Approval and Signatures on Fire Chief Contract

18.  Any Other Business Not Reasonably Anticipated by the Chairman

19.  Assistant Town Administrator’s Report

20.  Public Comments (if any)

21.  Adjourn

Agenda for Selectmen's Meeting March 6, 2019

SELECTMEN’S MEETING AGENDA

March 6, 2019

1.         7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Approve Previous Meeting(s) Minutes

3.      Selectmen Approve and Sign on Payroll and Vendor Warrants

4.      Any Other Business Not Reasonably Anticipated by the Chairman

5.      Assistant Town Administrator’s Report

6.      Public Comments (if any)

7.      Adjourn

Agenda for Selectmen's Meeting February 20, 2019

SELECTMEN’S MEETING AGENDA

February 20, 2019

1.       7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.     Selectmen Approve Previous Meeting(s) Minutes

3.     Selectmen Approve and Sign on Payroll and Vendor Warrants

4.     Request for Selectmen’s Approval and Signatures on FY09 CDBG Grant Recipient Subordination of Mortgage Lien Agreement (Tax Collector)

5.     Request for Selectmen’s Appointment of Corey Harju as MART Advisory Board Representative for a Fill-in Term to expire June 30, 2019 and Chairman’s Signature on Appointment Form

6.     Any Other Business Not Reasonably Anticipated by the Chairman

7.     Assistant Town Administrator’s Report

8.     Public Comments (if any)

9.     Adjourn

Agenda for Selectmen's Meeting February 6, 2019

SELECTMEN’S MEETING AGENDA

February 6, 2019

1.       7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.     Selectmen Approve Previous Meeting(s) Minutes

3.     Selectmen Approve and Sign on Payroll and Vendor Warrants

4.     Request for Selectmen’s Approval and Chairman’s Signature on Comstar Non-Contractual Write-offs for $14,108.63 through 1/06/19 as approved by the Fire Chief

5.     Selectmen Discuss and Vote on DLTA Application for Regional Dispatch Study

6.     Selectmen Approve and Sign on DLTA Support Letter

7.     Request for Selectmen’s Approval and Signatures on One Day Liquor Licenses for the Fitchburg Rod and Gun Club (2)

8.     Request for Selectmen’s Discussion with the Council on Aging regarding their request for increasing the COA Director’s Hours

9.     Any Other Business Not Reasonably Anticipated by the Chairman

10.  Assistant Town Administrator’s Report

11.  Public Comments (if any)

12.  Adjourn

Agenda for Selectmen's Meeting January 23, 2019

SELECTMEN’S MEETING AGENDA

January 23, 2019

1.       7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.     Selectmen Approve Previous Meeting(s) Minutes

3.     Selectmen Approve and Sign on Payroll and Vendor Warrants

4.     Request for Selectmen’s Approval and Signatures on a 2019 Common Victualler’s License Renewal for Camp Middlesex

5.     Request for Selectmen’s Appointment of Gary Asher as Council on Aging Member for a Fill-in Term to end June 30, 2019 and Peggy VanHillo as Council on Aging Member for a Fill-in Term to end June 30, 2020

6.     Discussion regarding Community Host Agreement with United Cultivation, LLC

7.     Selectmen Approve and Sign on Class II Motor Vehicle License Application and License (including Class II Conditions) for Luxury for Less Auto Group, LP

8.     Any Other Business Not Reasonably Anticipated by the Chairman

9.     Assistant Town Administrator’s Report

10.  Public Comments (if any)

11.  Adjourn

Agenda for Selectmen's Meeting January 9, 2019

SELECTMEN’S MEETING AGENDA

January 9, 2019

1.       7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.     Selectmen Approve Previous Meeting(s) Minutes

3.     Selectmen Approve and Sign on Payroll and Vendor Warrants

4.     Request for Selectmen’s Approval and Signatures on FY09 CDBG Grant Recipient Subordination of Mortgage Lien Agreement (Tax Collector)

5.     Request for Selectmen’s Approval to Deficit Spend for Winter Operations (Highway Department)

6.     7:15 p.m. - Selectmen Open Hearing for Class II Motor Vehicle License Applicant Luxury for Less Auto Group, LP

7.     Any Other Business Not Reasonably Anticipated by the Chairman

8.     Assistant Town Administrator’s Report

9.     Public Comments (if any)

10.  Adjourn

Agenda for Selectmen's Meeting December 26, 2018

SELECTMEN’S MEETING AGENDA

December 26, 2018

1.         7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Approve Previous Meeting(s) Minutes

3.      Selectmen Approve and Sign on Payroll and Vendor Warrants

4.      Request for Selectmen’s Approval and Signatures on a 2019 Common Victualler’s License Renewal for the American Legion

5.      Request for Selectmen’s Approval and Signatures on a 2019 General (Video Games) License Renewal for The American Legion

6.      Request for Selectmen’s Approval and Signatures on a 2019 Liquor License Renewal, Club - All Kinds of Alcoholic Beverages for the American Legion

7.      Any Other Business Not Reasonably Anticipated by the Chairman

8.      Public Comments (if any)

Annual Christmas Concert this Saturday the 15th at AES

Annual Christmas Concert by the Ashby Concert Band 

at Ashby Elementary School on Saturday, December 15th, 7:30 pm.

(Snow date; December 16th at 6:00 pm) Admission is Free.

Agenda for Selectmen's Meeting December 12, 2018

SELECTMEN’S MEETING AGENDA

December 12, 2018

1.         7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Approve Previous Meeting(s) Minutes

3.      Selectmen Approve and Sign on Payroll and Vendor Warrants

4.      Ashby Housing Production Plan Presentation (Alan Pease & Karen Chapman)

5.      Request for Selectmen’s Approval of the Ashby Housing Production Plan and Signatures on Letter of Approval

6.      Request for Selectmen’s Approval and Chairman’s Signature of Comstar Non-Contractual Write-offs through 10/25/18 as approved by the Fire Chief

7.      Request for Selectmen’s Approval and Signatures on FY03 CDBG Grant Recipient Subordination of Mortgage Lien Agreement (Tax Collector)

8.      Request for Selectmen’s Approval and Signatures on Common Victualler’s License Renewals for 2019 for:

v  873 Cafe

v  Ashby Market

9.      Request for Selectmen’s Approval and Signatures on 2019 Motor Vehicle License Class II Conditions

10.  Request for Selectmen’s Approval and Signatures on 2019 Motor Vehicle License Renewals (including Class II Conditions) for:

v  B&Z Enterprises                                 Class II

v  Tracy’s Auto Body and Sales             Class II

11.  Request for Selectmen’s Signatures on 2019 Liquor Licenses for:

v  873 Roadhouse, LLC - All Alcoholic Restaurant License

v  873 Market, LLC - Retail Package Goods, All Alcoholic Beverages

v  Ashby Market – Retail Package Goods, Wines and Malt Beverages

v  LowLow Convenience Store - - Retail Package Goods, All Alcoholic Beverages

12.  Any Other Business Not Reasonably Anticipated by the Chairman

13.  Assistant Town Administrator’s Report

14.  Public Comments (if any)

15.  Adjourn

Tax Rate Set

Tax Rate set at $21.93 per $1,000 

The rate is $19.31 plus $2.62 for the one year override funding public safety building plans, new ambulance and repairs to Town Hall.

Agenda for November 28, 2018 Selectmen's Meeting

SELECTMEN’S MEETING AGENDA

November 28, 2018

1.         7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Enter into Executive Session to conduct Strategy with respect to Collective Bargaining if an Open Meeting may have a detrimental effect on the Bargaining Position of the Public Body and the Chair so declares and will Reconvene in Open Session

3.      Selectmen Approve Previous Meeting(s) Minutes

4.      Selectmen Approve and Sign on Payroll and Vendor Warrants

5.      Request for Selectmen’s Approval and Signatures on Letter approving Ashby’s Updated Open Space Plan

6.      Request for Selectmen’s Vote to Approve the following Liquor License Renewals:

v     The American Legion             Club License, All Kinds of Alcoholic Beverages

v     The Ashby Market                  Package Store, Wines and Malt Beverages

v     873 Market, LLC                    Package Store, All Alcoholic Beverages

v     873 Roadhouse, Inc.               Restaurant, All Alcoholic Beverages

7.      Request for Selectmen’s Approval and Signatures on 2019 ABCC Liquor License Renewal Certification Form

8.      Request for Selectmen’s Approval and Signatures on 2019 ABCC Seasonal Population Increase Estimation Form

9.      Request for Selectmen’s Appointment of Kate Stacy as Acting Tax Collector, effective 12/01/18

10.  Any Other Business Not Reasonably Anticipated by the Chairman

11.  Assistant Town Administrator’s Report

12.  Public Comments (if any)

13.  Adjourn

Agenda for Selectmen's Meeting November 14, 2018

SELECTMEN’S MEETING AGENDA

November 14, 2018

1.         7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Enter into Executive Session to conduct Strategy with respect to Collective Bargaining if an Open Meeting may have a detrimental effect on the Bargaining Position of the Public Body and the Chair so declares and will Reconvene in Open Session

3.      Selectmen Approve Previous Meeting(s) Minutes

4.      Selectmen Approve and Sign on Payroll and Vendor Warrants

5.      7:15 p.m. – Tax Classification Hearing

6.      Any Other Business Not Reasonably Anticipated by the Chairman

7.      Assistant Town Administrator’s Report

8.      Public Comments (if any)

9.      Adjourn

Agenda for Selectmen's Meeting October 31, 2018

SELECTMEN’S MEETING AGENDA

October 31, 2018

1.         7:00 p.m. - Selectmen Open Board of Selectmen’s Meeting

2.      Selectmen Approve Previous Meeting(s) Minutes

3.      Selectmen Approve and Sign on Payroll and Vendor Warrants

4.      Request for Selectmen’s Approval and Signatures on ABCC All Alcohol Retail Package Store Licensing Authority Certification Reconsideration

5.      Request for Selectmen’s Approval and Signatures on Letter to Senator Gobi

6.      Any Other Business Not Reasonably Anticipated by the Chairman

7.      Assistant Town Administrator’s Report

8.      Public Comments (if any)